Stay Ahead of
The Curve In Compliance With Global Teams

Soft checks, which are typically completed within 15 minutes, verify employment, address history and educational background. Some checks include global database searches, covering areas like public media, courts, fraud and watchlists for comprehensive risk assessment, including criminal history, affiliations, global sanctions and public safety issues.

While the cost of each background check is based on specific client needs, the starting cost is $49 for a soft check.

Compliance is at the heart of our company values. We have developed a business infrastructure of systems, processes and teams to ensure we are proactively informed about different labor laws and regulations. By monitoring government websites, official publications and robust subscription services, Helios stays informed of any potential changes in legislation. Additionally, Helios actively collaborates with legal and HR consultants and local payroll providers to keep our teams up to date.

We also count on a network of local experts and HR professionals in the countries where we operate. We evaluate all local payroll providers before entering into agreements to assess their payroll capabilities, experience and ability they maintain payroll systems in compliance with local regulations.

We comply with GDPR for data transfers and with local legislation requirements for data protection and privacy.

We assure our partners are also in compliance with our policies and standard procedures for data protection. We have clauses in our contracts with partners and vendors where we ensure data processing agreements are clearly formalized. We conduct regular audits, risk management and data transfer impact assessment to evaluate the risk of transferring data to different jurisdictions.

Helios adheres to stringent data privacy and security standards, leveraging our global cloud provider’s infrastructure. Our cloud environment maintains robust compliance with several key certifications, including ISO/IEC 27001 for information security management, SOC 2 for secure handling of sensitive data, GDPR and CCPA for data protection and privacy regulations, PCI DSS for credit card information security and FedRAMP for federal data protection standards. Additionally, Helios is ISO/IEC 27001 Certified, ensuring we maintain a rigorous information security management system that aligns with international best practices.

Helios ensures the accuracy and integrity of all data and compliance by:

• Reducing the risks of data entry mistakes with AI solutions to detect any potential error.

• Helios’ use of standard records for collecting data.

• Employing validation rules powered by AI to check for common errors such as missing or out of range values.

• Usage of automated time tracking to reduce manual data entry.

• Regular reconciliation of payroll data with financial records, bank statements and tax filings to ensure consistency and accuracy: internal audits and external audits.

• Maintaining accurate records and regular updates on records for changes such as hiring, terminations, promotions and verifying employee data.

• Utilizing compliance tools to keep us updated about legal requirements.

• Conducting SOC 1 report controls to review centrally and locally managed payroll operations.

Helios conducts regular security assessments and audits of our systems and processes. As an ISO 27001 Certified company, we are required to perform annual audits to achieve and maintain this certification. These regular assessments and audits ensure that we continually uphold the highest standards of information security and promptly address any potential vulnerabilities.

Helios’ clients using our services have a high level of control over their data and compliance processes. Our platform allows clients to manage their data access, permissions and retention policies, ensuring they can enforce their own compliance requirements. Additionally, we provide detailed documentation and tools for monitoring and auditing data activities, empowering clients to maintain transparency and control over their data in line with their regulatory obligations.

Helios ensures that our staff are trained on data privacy and security best practices through our comprehensive Training and Development Policy. This policy mandates regular security and awareness training for all company employees, keeping them updated on the latest data protection protocols and best practices. By continuously educating our staff, we maintain a high level of vigilance and competency in safeguarding sensitive information.

Helios demonstrates transparency and accountability to clients regarding data privacy and security practices through several key measures. We provide detailed, publicly available documentation, including our Privacy Notice and security policies, outlining our data protection measures and compliance efforts. Additionally, we conduct regular security assessments and audits, and we share the certifications, such as our ISO 27001 Certification, with our clients. We also maintain open channels of communication for clients to ask questions and receive timely updates about any changes or incidents related to data privacy and security.