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Stay ahead of regulations and streamline operations with our innovative tools, ensuring a seamless and compliant global workforce management experience.
By leveraging timely updates, you can proactively adapt your strategies, mitigate risks and maintain operational efficiency across borders. Elevate your confidence, knowing that you have the latest insights at your fingertips to navigate complex regulatory landscapes effortlessly.
Whether you upload your own or use our ready-made templates, creating legally compliant employment contracts is a breeze. Customize each contract to fit individual requirements, speed up approvals and effortlessly share them with candidates—all automated through our cutting-edge platform.
Ensure compliance with data protection laws by having your team sign Data Protection Agreements based on their country of residence.
Effortlessly create, send and sign DPA agreements directly from your dashboard.
Our comprehensive DPA agreement provides coverage for privacy regulations worldwide.
Centralize all signed DPA agreements for easy storage and access in one convenient location.
Safeguarding sensitive information not only builds trust with our customers but also helps you avoid costly penalties and reputational damage. By prioritizing privacy and compliance, we demonstrate our commitment to ethical business practices and establish a solid foundation for sustainable growth and success.
Streamline access to your Helios' account with Single Sign-On functionality.
Our robust information security program is founded on the ISO 27001 framework.
Rest assured, we adhere to the strictest standards, (GDPR), to ensure your data is always encrypted and protected.
Automate compliance monitoring, risk assessment and regulatory updates, ensuring that your global teams stay ahead of changing requirements. By leveraging AI, you can enhance compliance accuracy, reduce manual errors and mitigate risks effectively. Empower your global teams with the tools they need to maintain compliance effortlessly.
Learn moreElevate your global hiring experience with tailored onboarding workflows that bridge the knowledge gap seamlessly across borders. Our localized approach ensures a smooth transition for new talent in different countries, providing them with a great first impression and a sense of cultural inclusivity within your global workforce.
Learn moreEmpower your organization to thrive in today's dynamic work environment with Communities, the ultimate solution for bringing together remote, hybrid and office teams. Seamlessly bridge the gap between different work setups and locations, enabling you to reach and engage your teams like never before.
Learn moreRevolutionize your benefits administration with our cutting-edge tool that offers full visibility into benefit offerings across your global teams. From tracking enrollment status to managing open enrollment seamlessly, empowering employees with self-service for life event changes, and simplifying dependent management – our modern benefits admin tool has you covered
Learn moreStrong data access controls help safeguard data, prevent breaches and ensure compliance with regulations. Our solution offers role-based access, encryption, audit trails and real-time alerts for proactive security measures. Secure your data confidently with us.
Learn moreConnect your day-to-day business apps in your Helios workflow and manage everything, all in one place.
Learn moreSetting standards to be the team you trust
Helios runs various types of international background checks, depending on each country's regulations and restrictions. Some countries have restrictions on certain types of checks, while others allow all types with no restrictions. Checks available include Soft Checks, Database Checks, ID Checks, Criminal Checks, National Criminal Checks and Local Criminal Checks. Book a demo to learn more.
Soft checks, which are typically completed within 15 minutes, verify employment, address history and educational background. Some checks include global database searches, covering areas like public media, courts, fraud and watchlists for comprehensive risk assessment, including criminal history, affiliations, global sanctions and public safety issues.
While the cost of each background check is based on specific client needs, the starting cost is $49 for a soft check.
Compliance is at the heart of our company values. We have developed a business infrastructure of systems, processes and teams to ensure we are proactively informed about different labor laws and regulations. By monitoring government websites, official publications and robust subscription services, Helios stays informed of any potential changes in legislation. Additionally, Helios actively collaborates with legal and HR consultants and local payroll providers to keep our teams up to date.
We also count on a network of local experts and HR professionals in the countries where we operate. We evaluate all local payroll providers before entering into agreements to assess their payroll capabilities, experience and ability they maintain payroll systems in compliance with local regulations.
We comply with GDPR for data transfers and with local legislation requirements for data protection and privacy.
We assure our partners are also in compliance with our policies and standard procedures for data protection. We have clauses in our contracts with partners and vendors where we ensure data processing agreements are clearly formalized. We conduct regular audits, risk management and data transfer impact assessment to evaluate the risk of transferring data to different jurisdictions.
Helios adheres to stringent data privacy and security standards, leveraging our global cloud provider’s infrastructure. Our cloud environment maintains robust compliance with several key certifications, including ISO/IEC 27001 for information security management, SOC 2 for secure handling of sensitive data, GDPR and CCPA for data protection and privacy regulations, PCI DSS for credit card information security and FedRAMP for federal data protection standards. Additionally, Helios is ISO/IEC 27001 Certified, ensuring we maintain a rigorous information security management system that aligns with international best practices.
Helios ensures the accuracy and integrity of all data and compliance by:
Reducing the risks of data entry mistakes with AI solutions to detect any potential error.
Helios’ use of standard records for collecting data.
Employing validation rules powered by AI to check for common errors such as missing or out of range values.
Usage of automated time tracking to reduce manual data entry.
Regular reconciliation of payroll data with financial records, bank statements and tax filings to ensure consistency and accuracy: internal audits and external audits.
Maintaining accurate records and regular updates on records for changes such as hiring, terminations, promotions and verifying employee data.
Utilizing compliance tools to keep us updated about legal requirements.
Conducting SOC 1 report controls to review centrally and locally managed payroll operations.
Helios conducts regular security assessments and audits of our systems and processes. As an ISO 27001 Certified company, we are required to perform annual audits to achieve and maintain this certification. These regular assessments and audits ensure that we continually uphold the highest standards of information security and promptly address any potential vulnerabilities.
Helios’ clients using our services have a high level of control over their data and compliance processes. Our platform allows clients to manage their data access, permissions and retention policies, ensuring they can enforce their own compliance requirements. Additionally, we provide detailed documentation and tools for monitoring and auditing data activities, empowering clients to maintain transparency and control over their data in line with their regulatory obligations.
Helios ensures that our staff are trained on data privacy and security best practices through our comprehensive Training and Development Policy. This policy mandates regular security and awareness training for all company employees, keeping them updated on the latest data protection protocols and best practices. By continuously educating our staff, we maintain a high level of vigilance and competency in safeguarding sensitive information.
Helios demonstrates transparency and accountability to clients regarding data privacy and security practices through several key measures. We provide detailed, publicly available documentation, including our Privacy Notice and security policies, outlining our data protection measures and compliance efforts. Additionally, we conduct regular security assessments and audits, and we share the certifications, such as our ISO 27001 Certification, with our clients. We also maintain open channels of communication for clients to ask questions and receive timely updates about any changes or incidents related to data privacy and security.
Helios currently provides Soft Checks and US Criminal Checks. Background Checks can include various types of verifications such as criminal records checks, employment history verification, education verification, credit history checks and more.
Yes, Background Checks do provide identity verification. These checks include various verification methods, such as employment verification, address history and educational background checks.
The duration for Background Checks varies, but Soft Checks are usually completed within 15 minutes. Other checks are completed within 24 hours after the candidate's submission.
Helios employs comprehensive technical, administrative and physical safeguards to protect personal employee data and ensure privacy. These include advanced encryption, strict access controls, data masking, regular security audits, endpoint protection and detailed data privacy policies compliant with GDPR and CCPA. We conduct regular training, maintain an incident response plan and manage third-party risks rigorously. Continuous improvement practices ensure we stay ahead of emerging threats, safeguarding data effectively.
Helios has robust data breach response protocols in place to swiftly address any security incidents. These protocols are outlined in our internal policies and procedures, which are audited regularly as part of our ISO 27001 Certification. In the event of a data breach, our response plan includes immediate containment and investigation, followed by appropriate remediation measures. We prioritize timely and transparent communication with affected clients, providing detailed notifications about the breach, the extent of the impact and the steps we are taking to mitigate the situation and prevent future occurrences.
Helios ensures that our subcontractors and third-party vendors comply with data privacy and security requirements through a strict Vendor Management Policy. This policy includes comprehensive Third-Party Vendor Management assessments to evaluate the security and privacy practices of our vendors before engagement. Additionally, we conduct continuous reviews and regular audits to monitor compliance and address any potential risks. By maintaining rigorous oversight and clear contractual obligations, we ensure that all third-party partners adhere to our high standards for data protection and security.
Helios handles data access requests in accordance with data protection laws. Our Privacy Notice outlines the procedures for accessing, correcting or deleting personal data, ensuring compliance with relevant data protection regulations.
Helios ensures compliance with GDPR and other applicable data protection regulations in global operations, staying informed of relevant laws, engaging local privacy experts and implementing robust data governance policies.
Helios ensures that clients can handle data retention and deletion in compliance with data protection laws, empowering our clients to take control by providing comprehensive tools and policies that align with local regulations. Clients can set customized data retention schedules, ensuring that personal data is only kept for as long as permitted. Our platform enables automated deletion processes, allowing clients to define and manage data lifecycle policies in accordance with their specific legal obligations, such as the GDPR, CCPA, or other local laws.
To safeguard Helios client’s data during emergencies, we have implemented a comprehensive disaster recovery and business continuity plan that includes regular automated backups stored in geographically diverse locations, ensuring data redundancy and integrity. We maintain failover systems for uninterrupted access, perform frequent risk assessments and conduct business impact analyses to prioritize critical functions. Our response teams are ready to execute detailed incident response plans, with regular drills ensuring preparedness. Data is secured through encryption and strict access controls, while compliance with regulations like GDPR and ISO 22301 is maintained. Our robust communication plans and third-party coordination ensure swift recovery and minimal operational disruption.
Arrange a consultation with our worldwide team of experts or explore our self-service option. We will create a tailored, complimentary account to meet your team's requirements.
Effortlessly onboard both new hires and current team members using our user-friendly platform.
Receive dedicated support from our team, helping you navigate local regulations and providing assistance to your team members, ensuring a smooth setup process.